Northwood Family Office is Canada’s leading multi-family office and a trusted advisor to many of the country’s most successful families. From our humble beginnings as two founders working together at a conference table in 2003, we have grown into a company of over 30 employees that serves the needs of nearly 100 Canadian families.
Northwood Family Office is Canada’s leading multi-family office and has consistently been ranked the ‘#1 family office in Canada’ in the Euromoney Global Private Banking survey. For more information, see our website at www.northwoodfamilyoffice.com.
Northwood values the diversity of both our internal team and our clients. Diversity for us means fostering a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that celebrate and utilize each person’s knowledge, experiences, abilities and strengths.
The Opportunity
The Accounting Specialist serves as a key member of the Single-Family Office team and plays a vital role in maintaining financial records, monitoring bank accounts, coordinating accounts payable, handling tax administration tasks, and assisting with investment administration. This position requires meticulous attention to detail, strong organizational skills and time management, and the ability to effectively communicate with various stakeholders.
Description of the Role
The individual will be primarily responsible for the following:
Accounts Payable
Coordinate the receipt of vendor invoices and payment requests from the Family Office and other authorized individuals.
Input and manage accounts payable data for multiple entities into QuickBooks.
Summarize payables into a schedule for review and approval on a recurring basis.
Prepare payment instructions for approval by the Family Office and authorized individuals.
Bank Account Management
Review bank accounts daily to ensure sufficient funds are available in each account, facilitate transfers to if necessary.
Review bank accounts daily to identify unusual activity or transactions.
Act as the primary point of contact for banks to address inquiries and resolve discrepancies.
Payment Administration
Process and manage personal and corporate payments.
Ensure proper documentation and approval protocols are adhered to for all payments.
Monthly Bookkeeping & Expense Tracking
Review bank statements for unidentified transactions and provide descriptions for each.
Provide bookkeeping assistance to the Family Office and external accountants.
Input banking activity into QuickBooks for expense tracking purposes.
Perform monthly expense tracking, including review of ongoing expenses (utilities, security, etc.) to identify short-term variations and long-term trends.
Tax Administration
Forward all correspondence received from CRA and IRS to Family Office and accountants.
Annually, collect all tax slips received and forward to the Family Office and accountants.
Complete payment of Personal and Corporate tax instalments.
Investment Administration
Coordinate signature for all investment documents sent by the Family Office and authorized individuals.
Scan and file investment documents for records and provide digital copies to the Family Office and authorized individuals.
Transact wire payments for investments as instructed by the Family Office and authorized individuals.
General Administrative Items
Manage the document organization function ensuring the file structure is intuitive and scalable.
Ensure files are organized into appropriate directories with a standardized naming convention.
Regularly audit files to remove duplicates, outdated documents, or unnecessary data.
Ability to multi-task and work independently in a dynamic environment with shifting priorities.
Excellent communication and interpersonal skills.
Attention to detail and strong organizational skills.
Desire to acquire skills and build a long-term career in a unique environment.
Note that salary and bonus will be dependent on the skill set, experience, and perceived potential of the candidate.
If you are interested in building a career at Northwood, please email your resume and cover letter to careers@northwoodfamilyoffice.com. The subject of your email should be in the following format: Your Full Name – The Position You’re Applying For (i.e. Sarah Smith – Associate).
Interested in this role but not certain your background might suit all the necessary qualification requirements? Northwood has built its success based on the broad backgrounds, training, skills, and experiences that our team members uniquely contribute. We welcome you to apply – and let’s explore your potential future with Northwood!
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